According to the SEC, a primary responsibility of an investment adviser is the supervision of its employees, to ensure that all of its activities comply with disclosures made to clients and with the provisions of applicable securities laws. The most effective way to fulfill this responsibility is to construct and implement a comprehensive system of internal controls and supervisory procedures. During an inspection, examiners carefully evaluate advisers' internal controls and supervisory procedures.

One issue that the SEC sites is when an investment adviser establishes comprehensive written control procedures, but does not properly monitor its business activities for compliance with these procedures. MessageWatcher provides a solution that lets advisers monitor their business activities to become compliant.

Archiving and Surveillance E-mail and instant messages are now the communication of choice between employees and with many corporate customers. Corporate IT managers and compliance officers are becoming aware of the huge risk of fines, penalties, and litigation related to e-mail and instant messaging.

• The SEC mandates all regulated financial services firms monitor and archive instant messaging, e-mail & attachments
• $1.67 million in fines were levied against Salomon Smith Barney, Morgan Stanley, Goldman Sachs, Deutsche Bank, and U.S. Bancorp Piper for not producing emails when requested by regulators.
• Millions of daily e-mail and instant messages sent to and from financial services firms have created a new management challenge in controlling content and mitigating risk
• Flexibility, open and definable systems are now required for managing e-mail and instant messaging at most businesses, even at small firms
• The Sarbanes-Oxley Act increases the need for companies to retain files, including email

In addition to NASD and SEC audits, e-mail and instant messages are now becoming commonplace in discovery requests in corporate lawsuits. E-mail and instant message archival and retrieval should be a process that withstands these audits and discovery requests similar to corporate paper records and other corporate electronic documents. Not complying properly may expose the corporation and its officers to penalties, fines as well as legal consequences such as destruction of evidence charges and adverse judgments.  
Available from our partners including:

Encryption

Increased rules and regulations in several industries make encryption a necessary part of corporate communication. HIPPAA requires medical patient privacy and the Gramm Leach Bliley Act - requires financial institutions to protect nonpublic personal information. Encryption allows your company to comply with these acts.

Virus Protection

The number of viruses and frequency of attacks continues to grow. Our virus protection offers you peace of mind and reduces network downtime and lost productivity while allowing your company to maintain customer service levels.

• The SoBig virus' damage will total $2 billion
• Viruses could cause over $13 billion in damages in 2003
• 76,404 virus attacks occurred in the first half of 2003
• More than 60,000 viruses exist today
• Source: Business Week, September 8, 2003.

Spam Filtering

Estimates put spam at 50% of all emails sent. Unwanted email is already costing your company in lost productivity, bandwidth usage, and computer processing power. The potential cost to company is huge, not only in lost future productivity but in potential lawsuits as your network allows the growing number of offensive and harassing emails to reach your employees and contractors.

Mitigate Risk
• Eliminate the risk of fines related to the new Federal Rules of Civil Procedure.
• Avoid lawsuits related to harassment, discrimination, and violence.
• Prevent theft of intellectual propert.
• Deter employees from violating company policies.

Comply with Industry and Governmental Regulations
• Sarbanes-Oxley
• SEC 17a-4 and NASD 3010
• HIPAA
• Gramm Leach Bliley

Increase Productivity
• Automate compliance activities to reduce labor resources needed.
• Easy-to-use and powerful applications allow policy violations to be detected and dealt with quickly.
• Web based interfaces allow compliance activities 24x7 from anywhere.

Control Costs
• Our archiving products use single instance storage and compression to minimize the costs associated with storage hardware and software.
• Legal discovery costs are greatly reduced with our archiving solutions.

Help Maintain Business Continuity
• Alternate DNS records
• End user access to real-time e-mail traffic
• Off-site and redundant copies of e-mail