E-Mail Compliance - Archiving and Surveillance:

E-mail is now the communication of choice between employees and with many corporate customers. Corporate IT managers and compliance officers are becoming aware of the huge risk of fines, penalties, and litigation related to e-mai.

E-Mail Compliance Highlights:

  • Archive all email (inbound, outbound and internal)
  • Easy-to-use search capability to quickly and easily deal with audits
  • E-discovery requests are made easy with search and export tools
  • Works with Exchange, GroupWise, Domino, POP3, SendMail and more
  • Surveillance/monitoring of e-mail
  • Automatic scanning using customer-defined key words or phrases
  • 20 pre-defined policies help you mitigate risks from day one
  • Scan and view attachments
  • Multiple permission levels - Admin, Group Admin, Group Reviewer, and User
  • Flexible reporting options
  • Audit trails provide comprehensive activity logs
  • Pre or post review
  • Routing of flagged messages based on word category
  • Disclaimers automatically inserted based on content
  • "Sticky Note" capability
  • Surveillance of multiple languages
  • Definable exclusions based on content
  • The SEC mandates all regulated financial services firms monitor and archive instant messaging, e-mail & attachments
  • $8.25 million in fines were levied against Smith Barney, Morgan Stanley, Goldman Sachs, Deutsche Bank, and U.S. Bancorp Piper for not producing emails when requested by regulators.
  • Millions of daily e-mail and instant messages sent to and from financial services firms have created a new management challenge in controlling content and mitigating risk
  • Flexibility, open and definable systems are now required for managing e-mail and instant messaging at most businesses, even at small firms
  • The Sarbanes-Oxley Act increases the need for companies to retain files, including e-mail

Why compliance?

Corporate IT managers and compliance officers are becoming aware of the huge risk of fines, penalties, and litigation related to e-mail and instant messaging.
PROVIDING YOU WITH THE TOOLS TO:
    Mitigate Risk
  • Eliminate the risk of fines related to the new Federal Rules of Civil Procedure.
  • Avoid lawsuits related to harassment, discrimination, and violence.
  • Prevent theft of intellectual propert.
  • Deter employees from violating company policies.
    Comply with Industry and Governmental Regulations
  • Sarbanes-Oxley
  • SEC 17a-4 and NASD 3010
  • HIPAA
  • Gramm Leach Bliley
    Increase Productivity
  • Automate compliance activities to reduce labor resources needed.
  • Easy-to-use and powerful applications allow policy violations to be detected and dealt with quickly.
  • Web based interfaces allow compliance activities 24x7 from anywhere.
    Control Costs
  • Our archiving products use single instance storage and compression to minimize the costs associated with storage hardware and software.
  • Legal discovery costs are greatly reduced with our archiving solutions.
    Help Maintain Business Continuity
  • Alternate DNS records
  • End user access to real-time e-mail traffic
  • Off-site and redundant copies of e-mail